How to use?
FAQ's below are designed to help you use the system and we hope you like it. They address:
1. Registration (Individual as well as Groups or Batches). Membership validation is determined by the email address entered .vs. on file associated with an AITP membership record.
2. Managing Contest Teams
3. Paying by Check
4. Paying by Purchase Order (P.O.)
If you run into difficulties or have questions - simply fill out the "Contact" form and we will respond ASAP.
Registration: Individual .vs. Group/Batch Mode?
You can do group or batch registrations for ALL or some of your student chapter member/attendees at one time with one single payment summary/option or simply register each individual person one-at-a-time.
NOTE: the existence or status of the registrant's AITP membership status is matched via the entered email address .vs. the determination if an AITP membership record exists for that same email address. Be careful because using personal .vs. school email addresses can result in duplicate dues payment and membership records. If not sure - contact AITP HQ or your faculty advisor or a chapter officer to view the membership data for your chapter.
You are presented this option on the 1st screen of the registration process and everyone has the ability to renew/join AITP at the same time....just use the AITP email address for the member at registration time to validate/renew/join AITP on a person-by-person basis.
NOTE: Unless you have already registered - do NOT use/attempt to sign-on to the registration system because the sign-on is designed to view/modify registration/contest team data ONCE YOU HAVE REGISTERED and not until that point.
How to re-access your Batch?
Batch registrations are created under the first entered registrant's account. You may log-in using the username and password you created for that registrant. If you are unsure of the log-in credentials - please contact AITP-HQ (Vanessa) at firstname.lastname@example.org or call 856-380-6910.
What are the Registration Types or Options?
So as to accommodate everyone wanting to attend the AITP NCC® event - we offer multiple types of registrations depending on your objectives, schedule and classification of AITP membership:
a. IT students: you MUST be an AITP student member in order to attend and compete and must register for the full conference which provides all conference meals
b. IT Faculty: you MUST be an AITP professional member and full conference registration provides you all conference meals
c. IT Professionals that are AITP Members:
Option 1: Register for the full conference and will receive all conference meals
Option 2: Register as a guest (Fri all day, Sat all day or Sat Banquet only options)
d. IT professionals that are NOT AITP members:
Option 1: Register as a guest (Fri all day, Sat all day or Sat Banquet only options)
e. Guests: Register as a guest (Fri all day, Sat all day or Sat Banquet only options)
NOTE: When joining or renewing your AITP IT Professional member dues, it may include any appropriate local chapter and/or region dues if applicable in addition to the base professional membership annual fee.
Substitutions & Cancellations?
Substitutions are encouraged but in the event a cancellation is required, it must be in writing and will be subject to a $50 administrative fee in the event that payment has already been received. No refunds for cancellations after 3/6/2017 or for no-shows.
Communicate official cancellations via email to AITP-HQ: email@example.com
Paying by Check?
When paying your conference registration fees (which may include membership and/or guest program fees)....simply mail the check with a copy of your invoice/statement acting as a remittance advice to ensure proper payment posting to:
1120 Route 73, Suite 200
Mount Laurel, NJ 08054-5113
Paying by Purchase Order (P.O.)?
When wanting to pay for your conference fees by official state purchase order:
FAX the P.O. to 210-496-2028 or scan/email it to firstname.lastname@example.org for invoicing and processing
OR Mail it to:
Kevin Jetton, AITP NCC Director
2607 Rim Oak
San Antonio, TX 78232
Contest/Event Teams 911:
Once you have entered the registrants, ANYONE from the same school has the ability to logon to the NCC Registration site and select "Manage Teams" which allows you to:
1. View a summary ALL the teams/events/team members for your school already/previously registered thus far that is easy to read and share
2. Define NEW Team Names. Note: a TEAM should be the 1-2 individuals that are competing in 1 or more events (together) during the entire conference (a NEW time saving feature for everyone)
3. Select Contest Events for each team
4. Add/Change/Delete Team Members (Individual registrants) which will always be at the BOTTOM of the screen requiring you to scroll down in most cases!
ANY registrant that is part of the same school/chapter can view/add/change/delete contest teams and last-minute changes will be accommodated at the contest event check-in like always.